Maximizing Project Efficiency with Procore: A Key Tool for TDC

Posted on | by Savannah Sokol

 

At The Douglas Company, we've been harnessing the power of Procore Project Management Software for nearly eight years, and it's become an indispensable part of our project management toolkit. As general contractors with nearly 50 years of experience, specializing in senior living and multi-family housing projects across Ohio, Michigan, Indiana, and Florida, Procore has proven crucial in streamlining our processes and ensuring project success. Here’s how Procore's features enhance our operations and benefit our clients.

Centralized Project Information

Procore serves as a centralized hub for all project-related information. This is especially vital for us, given the scale and complexity of our projects across diverse locations including Toledo, Columbus, and Orlando. With Procore, our entire project team—whether they're based in our Toledo headquarters or our Orlando office—can access up-to-date project data from anywhere. This remote accessibility ensures that everyone, including subcontractors, architects, engineers, and owners, is always on the same page, leading...

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The Importance of Choosing A Strong Architect for your Next Construction Project

Posted on | by Savannah Sokol

In the commercial construction space, especially when focusing on multifamily housing and senior living projects, the path to a successful and profitable project is paved with careful planning, strategic partnerships, and meticulous execution. Working for a General Contractor with nearly 50 years of experience specializing in these sectors, you learn very quickly what components can make or break the profitability of a project. In this series of blog posts, we’ll delve into the five crucial staples of a profitable project that can ensure success and efficiency with your next build. When starting a new construction project, whether it’s a multifamily housing development or a senior living community, one of the most critical decisions you’ll make is selecting the right architect. 

At The Douglas Company, a leading name among general contractors in Ohio, we understand that the architect you choose plays a pivotal role in the success of your project. Based...

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3 Ways to Promote Safety on the Construction Jobsite

Posted on | by Savannah Sokol

Recently, the Occupations Safety and Health Administration (more commonly known as OSHA) posted its top 10 most frequently cited standards for 2023. Looking it over, I was unsurprised to see fall protection in the top spot as it has been leading this list for over a decade. I also was not surprised to see ladders come in at number three and scaffolding next in the fourth spot. All of these issues are common throughout the course of construction. In my many years of experience in the construction industry, I’ve witnessed a trend of subcontractors constantly pushing the envelope when it comes to safety while giving very little thought to possible ramifications. However, at The Douglas Company, safety is incredibly important to us. As such, we use three very important methods to promote safety on the construction jobsite

SUBCONTRACTOR PREQUALIFICATION PROCESS

Promoting safety on the jobsite starts before we even step...

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Employee POV: Working in Construction is Worth the Stress

Posted on | by Savannah Sokol

I think it is a fair statement to say construction is a uniquely stressful career no matter which side of it you are on. Whether it be in the field performing the work, on the General Contractor side, or Ownership and Development side, there will always be numerous hurdles and challenges that you will face day to day, ones that you wouldn’t in any other field. What makes it all worth it? For me, the people I’ve met along the way and experiences I’ve had at The Douglas Company have made working in construction worth every stressful moment.

On a construction site, there’s the potential to meet all different kinds of people and personalities from all walks of life. You’ll meet skilled tradesmen all offering very different views, bringing new solutions to the table, and pointing out issues that you may not have noticed before. I think that is what makes...

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Client Surveys: How Our Process Leads to Client Satisfaction

Posted on | by Savannah Sokol

As a general contractor, client satisfaction is a top priority for us at The Douglas Company. Rightfully so, as happy clients turn into 5-star reviews and strong referrals. But how do we know that our clients are happy? How do we measure customer feedback in a straightforward way that encourages honesty and helps identify areas of improvements? At The Douglas Company, we utilize client surveys on a regular basis to fully understand each client’s individual experience.

REGULAR CLIENT SURVEYS

Each month, our Business Development team reaches out to our clients to get their feedback in the form of a survey and a rating on a scale of one to five. On occasion, we don’t hear anything back.

I don’t know about you, but I get asked to fill out surveys several times a week, in every aspect of my life. With every errand, I’m hit with another customer service survey request at...

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Document Control: How We Manage This Key Aspect of Every Project

Posted on | by Savannah Sokol

If a picture is worth a thousand words, how many words is a complete and coordinated construction plan set worth?

Arguably, the most critical components to any project are the construction documents.  Plans, specifications, engineered calculations, supplemental instructions, requests for information, narratives, addendums, sketches; the list goes on.  These documents are used by thousands of people on each project; some who never step foot on site, but have a direct impact on the project’s success or failure.  Whether it’s the framing crew laying out walls, the project superintendent coordinating overhead utilities, the delegated engineer designing the roof trusses, the window manufacturer providing design calculations to meet wind load requirements, or the countertop contractor providing samples for submittal review, each of them relies on the accuracy of the construction documents to contribute their component of the project. 

With advancements in technology and speed of communication, updating construction documents takes a matter of minutes,...

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Bringing Value Back to Value Engineering

Posted on | by Savannah Sokol
Bringing the Value Back to Value Engineering title card, featuring Vice President Jeremy Bartolovitch in a grey jacket

Value Engineering is a term that has become so pervasive in the construction industry that the meaning of the phrase has been diluted down to the simple concept of saving money on a construction project, regardless of means and methods.  A few years ago, I heard an architect say that most instances of contractor-initiated value engineering lack both value and engineering.  At the time, I took offense to his statement, but I now find myself triggered when I hear the term value engineering used so flippantly within the industry. 

While I acknowledge that true value engineering efforts often result in lowered construction costs, cost-saving initiatives like scope reductions or scope omissions are often mislabeled as “value engineering”.  However, true value engineering attacks the project in ways which reduced costs and/or time to construct while still achieving the objectives of the intended use of the property and those of our clients.  So...

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The Downside to Hard Bidding: Why We Prefer a More Negotiated Approach

Posted on | by Savannah Sokol

As a Commercial General Contractor, we’re often asked why we steer away from the process of Hard Bidding and opt for a more negotiated process to serve our clients. At the surface, hard bidding seems like a great idea and could create healthy competition. However, at The Douglas Company, we firmly believe that hard bidding is actually detrimental to our clients, causes inflated project costs, and can create a reactive environment to project management.

What is ‘Hard Bidding’?

Before we get to why, first let’s discuss what ‘hard bidding’ entails. Hard Bidding is a process that includes sending out a complete set of construction documents to a list of anywhere from two to five General Contractors. The companies will then go to the subcontractor market for pricing and put together a proposal, which will be compared side-by-side by the ownership group. These companies know that these situations are extremely competitive and the...

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What’s the Difference?: A Deep Dive into the Different Senior Living Options

Posted on | by Savannah Sokol
What's the difference?: a deep dive into the different types of senior living options

 

When you think ‘Senior Living’, what do you picture? Personally, my mind immediately goes to the assisted living facility my parents lived in for five years.  In reality, senior living is an umbrella term that is broadly applied to a wide range of housing communities that are designed to make life easier, safer, and more convenient as the resident ages. It’s not just one size fits all. As they age, many people begin to recognize the benefits of living in a community with people similar in age and activity level.  Because the umbrella term of ‘Senior Living’ is so often tossed around, many don’t realize the number and variety of options available to seniors according to their needs. Let’s talk about the four main options for senior living – starting with the newly popular Active-Adult-style communities.

ACTIVE ADULT

Active Adult is the latest entry into the Senior Housing realm and is the...

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The Top Senior Living Design Trends to Watch in 2024

Posted on | by Savannah Sokol

 

For developers in the ever-evolving senior living industry, deciding which amenities to include in their projects can be quite a process. These decisions are essential to ensure that their community not only meets the functional and health needs of their senior residents, but also provides a sense of security, belonging, comfort, and even purpose. Looking to emerging, industry-wide trends can help these developers to keep on top of standards and also introduce amenities that will help them stand-out to prospective residents.

As a senior living general contractor with nearly 50 years of experience, we’ve seen our fair share of trends and we’ve compiled a list of the top senior living design trends to watch in 2024. Let’s dive in:

1. Enhanced Dining Options -- 

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Dining programs have long been considered a crucial element of senior living, designed to not only meet the nutritional needs...

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Six Ways to Control Cost as a General Contractor

Posted on | by Savannah Sokol
Six ways to control costs as a senior living and multifamily general contractor

 

As an industry leading, Senior Living and Multifamily General Contractor, we know that one of the primary concerns for most developers continues to be staying within budget. A crucial part of meeting these financial objectives is controlling costs from the start and maintaining that control throughout the life of the project. At The Douglas Company, we take this seriously and make a commitment to our clients to come up with the best price solution possible. Here’s six ways that we control costs as a General Contractor:

1. Development Planning & Leadership:

From the very moment we receive information about a new project, we begin to invest our time and resources into comprehensive planning and design. The work that’s done at this phase, looking into absolutely every detail of the project, lays the groundwork for keeping within budget and reducing surprises along the way.

Our leadership team works closely with architects, engineers, and the...

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Choosing a General Contractor for Your Next Development: What to Look For

Posted on | by Savannah Sokol

 

For every project they build, developers need to secure multiple resources. Not the least significant of these is a General Contractor, who will set the tone for the entirety of construction. A General Contractor that excels at working on a collaborative basis during the design phase is the best choice. 

Some contractors do a lot of hard-bidding for projects, where the lowest price wins. Being the lowest bidder doesn’t necessarily mean that’s the best company for the job. Further, where does this process leave the projects that need help before they get to construction documents? It’s a good idea to ask a potential contractor what percentage of their work they bid versus getting involved early and helping during the design phase.

While many contractors say they like to get involved in those early stages, the reality is that some of those contractors aren’t diving deep and putting in the effort required to...

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Technology in Construction: What Does the Future Hold?

Posted on | by Savannah Sokol

 

When the average person hears the word ‘construction’, their mind probably goes to images of buildings or roads. Maybe they even think about all the materials, labor, and time that go into those structures and infrastructure. They probably don’t immediately think about all of the technology associated with the construction industry. However, those in the industry know we’ve seen some incredible advancements over recent years that could fundamentally change the industry – from AI and Building Information Modeling all the way down to robots and exoskeletons that help with the handling of materials. For example, we’ve seen the use of virtual reality to conduct tours of facilities during the design phase which helps to lower the need for changes during construction. Despite these huge technological advances, many are being underutilized in most construction sites. But we expect that as the workforce demographic shifts towards younger generations, we will...

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Dialed In: 5 Ways to Make Sure Your Project Team is Prepared to Succeed

Posted on | by Savannah Sokol

 

I was listening to a podcast the other day called “Chasing Excellence” by Ben Bergeron and Patrick Cummings. While this podcast is generally centered around Crossfit and athletics, it also tackles being better at life in general.  In this particular episode they talked about how they could tell if an individual would make it or not. This was just based on observing how they behaved. They noted the difference between two rookies coming in after a break in competition. The first rookie, scrambled around, found a snack machine got whatever he could and then sat down and ate.  This individual was visibly anxious and hurried and obviously didn’t do well in the next event.  The second rookie on the other hand finished the event, sat down and reached in his cooler where he had pre-packed exactly what he wanted to eat to ensure that he was properly fueled and ready...

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Industry Updates from NIC 2023

Posted on | by Savannah Sokol

 

During the last week of October, The Douglas Company team attended the annual National Investment Center (NIC) for Senior Housing & Care Fall Conference in Chicago. The conference is attended by a range of people from fields across the industry --  general contractors, developers, operators, lenders, architects, and many more are represented.  This year, the event was well attended, and while there was very little evidence of new senior living development projects, we noticed that the overall mood was upbeat and positive. 

There is good reason for the upbeat, positive mood, however. Occupancy rates have been on the upswing for eight consecutive quarters, contributing to increased revenues. The occupancy rate for the NIC MAP Primary Markets was up 60 basis points from the first quarter and well above the lows reached during the pandemic. The increase in occupancy is accompanied by a stabilization of expenses and a decline in COVID related...

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5 Commercial Lending Challenges Facing New Multifamily Projects in 2023

Posted on | by Savannah Sokol

The year 2023 has introduced a unique set of challenges within the commercial lending environment, particularly when it comes to financing multifamily projects. Multifamily housing plays a vital role in addressing housing needs and urban development, yet it continues to face obstacles when seeking bank financing. Specifically, developers are seeing an increase in challenges when it comes to these five things: evolving risk perception, market volatility, regulatory complexity, increased credit scrutiny, and intense competition for financing.

Evolving Risk Perception

In 2023, multifamily projects still contend with a cautious risk perception by lenders. Unlike single-family homes, multifamily properties come with a range of operational complexities. Lenders remain concerned about tenant turnover, rent collection, speculation around rent rate increases and decreases, property maintenance, and overall management quality. These factors contribute to a perceived higher level of risk, which makes securing bank financing for multifamily projects more challenging.

Market Volatility in 2023

Real...

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Our Quality Assurance Program: Breaking It Down

Posted on | by Savannah Sokol

 

To many, the day-to-day activities of a construction project can seem overwhelming. General Contractors and Sub-contractors alike have many different responsibilities overlapping on a daily basis. But despite all of this hustle and bustle, the quality of the project must stay consistent and is of the utmost importance. As an industry-leading general contractor, The Douglas Company values its commitments to building state-of-the-art communities, and therefore we have created our Quality Assurance Program to ensure the quality our clients have come to expect.

Our Quality Assurance Program begins when the project is designed and budgeted and continues through the lifespan of the project. Systems within the program, such as inspections, are essential to the long-term quality of the project and go hand-in-hand with our commitment to proactive attention-to-detail and execution.

In an effort to be as proactive as possible, quality inspections are completed with each task in order to catch small issues before...

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Pricing Your Project: When’s the Perfect Time?

Posted on | by Savannah Sokol

In the Pre-Construction Department, we often get asked about when’s the best time to price a new project. I’ve recently returned to the department with my latest promotion and have already been asked this question several times. While I often joke about looking to my Magic 8 Ball for answers, we can also look to market conditions for hints of what the future holds.

RISING COSTS CONTINUE

We need to look no further than our pocketbooks to know that the costs of everything are still going up. However, the increases we are seeing today in 2023 are nowhere near as extreme as the price escalations we saw in 2021 and 2022. While we are still receiving notifications from manufacturers and distributors about potential price increases, it’s with less regularity than in the recent past. History tells us two things: the first is that not...

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Leading by Example: On and Off the Jobsite

Posted on | by Savannah Sokol

 

With three kids in tow, I’m not nearly as productive as I’d like to be when working around the house. There’s only so many hours in a day and while slowing down to involve them is 100% necessary, it can also be very challenging. For the past few weeks, we have been trying to install a fence to prepare for the goats we’ll be getting -- at the kid's request, of course. Kade, Kinsley, and Kam like helping, and swinging the hammer when we get a new post set is what they enjoy most. They’ve all watched me pound nails in a hundred times and love to get their own opportunity to do the same. This particular story starts with Kam’s turn -- he’s three, for those keeping track.  

Imitating me, he held the horse shoe nail up on the post to fasten the fence; he swung the hammer and...

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Making Sense of the Latest Cost Data

Posted on | by Savannah Sokol

 

A common sentiment we seem to keep hearing is, "We're holding on any new development until construction costs come down." And while we know it will be fantastic when that day comes, the question of when that will be hangs heavy. Recent data tells us… something, right?

Unfortunately, we’re not seeing much relief anywhere right now. Things don’t seem to be getting worse, but they’re not getting better either. It seems that we are all still waiting for that “bottom falls out” moment, which hasn’t happened yet and some construction economists are backing off on predicting when it will. Predictions have shifted a possibility of the “Soft Landing”, which doesn’t really help prices. Recently The Douglas Company attended National Construction Financial Management Association (CFMA) Conference where their spoke, with the sentiment "It's going to get worse before it gets better," and "Recessionary conditions will prevail at some point over the next...

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